Thứ Tư, Tháng Hai 12, 2025
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HomeFinance5 reasons Mailbird is a good choice for managing multiple email accounts

5 reasons Mailbird is a good choice for managing multiple email accounts

Although there are many online email clients and native email clients, Mailbird is still the top choice for many people to control everything. Managing multiple email accounts can be a hassle, but Mailbird turns the chaos into something simpler.

1. Unnecessary emails can be quickly deleted

Inbox Zero is one of the most effective ways to keep yourself from feeling overwhelmed, but many people never like to do this in native email clients. Mailbird is more intuitive. Instead of clicking buttons, all you have to do is press the Backspace key on your computer and messages will automatically be moved to the Trash folder.

This method is significantly more effective than previous methods, which usually include one of the following:

  • Mark all messages as read, then delete all unnecessary emails.
  • Click emails so they don't appear in the unread folder (but still keep them in the inbox).
  • Manually filter and mark or tap the trash icon next to each email you don't want to keep.

Your inbox will become much more organized when you switch to Mailbird, and as a result, you'll be able to handle things more easily.

Note: If you try Mailbird and it doesn't work, you can always try managing your Gmail newsletter without cluttering your inbox.

2. Easily customize toolbar and folder settings

Mailbird offers some handy features that help customize the left toolbar. Therefore, you can access your emails more efficiently. Tools Custom avatars is one of them. To differentiate your inboxes, choose an appropriate icon for each of your connected inboxes. For example, the personal address has an icon of a cat sitting on a couch; this symbolizes staying at home.

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Create a custom avatar in the Mailbird app
Create a custom avatar in the Mailbird app

Work email addresses, on the other hand, have a graph next to it (the graph signals growth and is immediately recognizable). You can choose a total of 30 icons.

3. Sync calendars for seamless planning

Context switching is the biggest productivity killer and so it's a good idea to keep as many tools in one place as possible. And even though you may rarely use Gmail's web app these days, it's still a good idea to keep your calendar in the same place as your email. Thankfully, you can sync your calendars and view them within the app.

You can access some of Google Calendar's productivity-boosting features without leaving the Mailbird app. Not only can you view upcoming events, but you can also create new events. If you want to add additional calendars, you also have the option to do this in the app.

Use Google Calendar in the Mailbird app
Use Google Calendar in the Mailbird app

4. Easily integrate your favorite apps with Mailbird

The ability to add and access some more of your favorite tools in Mailbird helps you combat context switching. Below are two key use case examples; Like Google Calendar, you'll need to enable these apps and then sign in to your account.

Todoist

When using Todoist in Mailbird, you can browse and customize multiple templates. These templates include templates similar to what you'll find when using the Todoist website/app, such as annual reviews, managing finances, and starting a side hustle. So if you're looking for tools to help keep track of your New Year's resolutions, consider using Todoist and Mailbird together.

Manage tasks in Todoist through the Mailbird app.
Manage tasks in Todoist through the Mailbird app.

You can set up recurring tasks in Todoist and create regular to-dos without leaving the Mailbird app.

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ChatGPT

Many people use ChatGPT every day to plan their work life, create a new daily schedule, optimize their workouts at the gym, etc. Besides the basic chat mode, you can use some custom GPT to get more precise response.

After logging in to ChatGPT through Mailbird, you can access essential features (for example, start a chat). Everything automatically syncs, allowing for a more seamless workflow. Using ChatGPT in Mailbird is especially useful if you need help composing an email response or want to research something without having to go into the browser.

Use ChatGPT in the Mailbird app
Use ChatGPT in the Mailbird app

5. Emails can be streamlined in a unified inbox

Instead of manually logging into each email account through your browser, use Mailbird to manage your email through a unified inbox. You can quickly delete emails you don't want to take further action on and star any emails that need attention later.

At first, seeing which email account each mail belongs to can be confusing, but you'll quickly get the hang of things. Furthermore, when you open an email, you will see the linked account.

Create a unified inbox in the Mailbird app
Create a unified inbox in the Mailbird app

There is currently no better way to manage multiple email addresses than Mailbird. With this app, you can organize your work and personal emails from one place, and it integrates with many favorite apps. You can significantly reduce context switching and multitasking, which increases productivity.

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