Thứ Tư, Tháng Hai 12, 2025
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7 Notion productivity tips you may not know

Whether you're managing a project, taking notes, or organizing your life in Notion, productivity tips are always a welcome addition to the workflow. Notion is powerful, but these little-known tips will take productivity to the next level.

1. Learn how to use commands

In Notion, you can quickly add content to a page with commands. To do that, press the key / (slash) on the keyboard followed by the type of content you want to add. This is faster than pressing the plus icon next to a block and searching for content.

The command will look like this:

/[content_to_add]

In the above syntax, content_to_add could be Text, Page, Heading, To-do list, Image, Video and Tweet. So, if you want to add a second-level heading to your content, type the following content and then press the key Enter:

/heading 2
Command to add title in Notion.
Command to add title in Notion.

Just press / will list all the content you can insert, allowing you to choose what you want.

2. Format with Markdown

Many note-taking apps use Markdown for formatting, and Notion is one of them. Markdown can be faster in some cases, especially when you need to format text quickly without taking your hands off the keyboard. Markdown syntax will be displayed in the text area in Notion as soon as it is entered, allowing you to see the results immediately.

3. Use templates for recurring tasks

Notion has an impressive library of free templates, from meeting notes and project planners to daily diaries and vacation planners. Not only do they save you time and effort, but they also ensure consistency in everything you create.

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To use a template in Notion, click Templates in the left sidebar – you will have to scroll to the bottom.

Templates option in the left sidebar on Notion.
Templates option in the left sidebar on Notion.

Click inside the search bar in the upper right corner, enter the type of template you're looking for, and press the key Enter. You can click Preview to see if the template has everything you need. Then go back to the previous page and click Add.

Wedding planning template in Notion.
Wedding planning template in Notion.

You can find this template in the list of pages in the left sidebar once created, ready to edit.

4. Filter tasks using linked databases

A linked database allows you to create different views of the same task across multiple pages, making it easy to focus on specific priorities or projects without worrying about duplicate information.

Let's say you're part of a wedding planning team and just want to see your tasks. Instead of filtering the database directly, you can create a separate page and add the linked database.

To add a linked database to a page, enter /linked and press the key Enter to display a list of Notion databases in the workspace. Select the database whose tasks you want to filter.

Select the linked database in Notion.
Select the linked database in Notion.

Then, filter the database based on the person assigned to the task, which is you in this case. You will then see a filtered database showing only your tasks. You can apply as many filters and views as you want.

Linked database in Notion.
Linked database in Notion.

5. Synchronize Google Calendars

Notion has a handy calendar that you can use to create, schedule, and organize all of your tasks and events in your workspace. It also lets you sync your Google Calendars so you can manage it all with Notion.

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To connect Google Calendars to Notion Calendar, scroll to the bottom of the left sidebar in Notion and click Calendar. This will open a separate browser window, where you must sign in to Notion Calendar with your Google account. Then click Add calendar account in the left bar.

Option to add calendars to Notion Calendar.
Option to add calendars to Notion Calendar.

In section Calendar accountsclick Connect.

Connect Google Calendars in Notion Calendar.
Connect Google Calendars in Notion Calendar.

Follow the steps to sign in to the Google account with the calendar you want to connect to Notion. You will then see all the calendars you added in the left sidebar.

6. Use Web Clipper

You can save web pages, articles, and other online content directly to your Notion workspace using Notion Web Clipper. This is a quick way to organize all your research, inspiration, and references in one place without having to copy and paste manually. You can install the extension from the Notion Web Clipper download page – it supports Chrome, Firefox and Safari.

To save a web page, click the Notion Web Clipper icon in the toolbar, select the workspace and page you want to send content to, then click Save page.

Save the page using Notion Web Clipper.
Save the page using Notion Web Clipper.

7. Expand functionality with integrated applications

Notion can connect with several applications to expand its functionality. This can streamline and enhance productivity by allowing you to create different workflows using your existing tools.

The article will demonstrate this by showing you how to create automations between Notion and Slack. Let's say you want Notion to send a Slack notification whenever someone changes something in the project database. That way, people don't have to manually notify each other.

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To do this, click your Notion workspace name in the top left corner and select Settings in the pop-up window.

Open settings in Notion.
Open settings in Notion.

Select My connections in the left bar to see the list of integrations and click Connect in card Slack.

The My connections tab in Notion's settings.
The My connections tab in Notion's settings.

From there, follow the instructions in your browser to connect Notion to your Slack workspace.

To create an automation, click the three-dot icon in the top right corner of the database and select Automation in the menu.

This will give you a pop-up window with everything you need to create the automation.

Linked database options in Notion.
Linked database options in Notion.

In section Whenclick New Trigger and select an event (for example, Any property edited or Page added). In section Dueclick New action and choose Send Slack Notification to in the menu.

Pop-up window to create automation in Notion.
Pop-up window to create automation in Notion.

In section Dueclick the drop-down menu Select Slack channel in the action you created and select a Slack channel from the list – this is where the notification will appear. Then click Create to complete the automation setup.​​​​​

Create automations for Slack notifications in Notion.
Create automations for Slack notifications in Notion.

Now, when someone edits a property or adds a page to the database, a notification is sent to Slack.​

There are many great tips for increasing productivity in Notion, but these are the most effective tips you can use. With these tips, you'll be one step closer to your goal of becoming a Notion power user. They will help you get more done in the long run, especially if you have a long list of tasks to manage in Notion.

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