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How to create multiple signatures in Gmail

Creating multiple signatures on Gmail is now a main feature of Gmail without users needing to use additional support utilities. That feature is called Multiple signature, which helps users create many different signature styles for each purpose to use when composing emails in Gmail. For each type of signature we can name it so it can be easily distinguished and used quickly when needed. For example, when sending emails to relatives and friends, we will use a simpler signature. If you use a signature for partner emails, you need a formal signature style and can add other information. The article below will guide you how to create multiple signatures in Gmail and use the pre-reply feature in Gmail.

1. Instructions for creating multiple Gmail signatures

Step 1:

At the Gmail interface we click cog icon then select Setting. In the Settings interface click General section. Scroll down to the section Signature press Create new.

Create a new signature

User will Enter a name for the signature then press Create.

Enter signature name

Step 2:

Display a frame for the user to enter a signature. We can change our signature by changing the font, italicizing, bolding, left-aligning, right-aligning text, or even inserting an image into the signature… using the formatting toolbar located at under.

If you want to edit the signature name, click the pen icon, to delete it, click the trash can icon.

Continue creating another signature by clicking Create new.

Enter signature

Step 3:

Since we use a lot of Gmail signatures, it's possible set default signature when composing emails or for forwarding emails. To choose the default signature, we scroll down to Default Signature section Then choose a signature style for new and forwarded emails. If you choose no signature, by default Gmail will not automatically insert a signature when we compose an email.

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Final Click Save instead change below.

Select default signature

Step 4:

Now we open the email and will see the default signature for the new email displayed. To change to another signature, click pen icon and display the signature list as below.

Gmail Signature

2. Set up Canned Responses in Gmail

1. Set up the Canned Response feature

Step 1: First of all you need Log in to your personal Gmail account on computer.

Step 2: At the main interface, click cog icon and choose Setting (Settings).

Go to Gmail account settings
Go to Gmail account settings

Step 3: Next click on the item Advanced (Advanced) in the options bar in this interface.

Select Advanced in Gmail settings
Select Advanced in Gmail settings

Step 4: You follow down the content section Prepared answers (Canned Responses) and turn it on by clicking Enable on the dot next to it.

Turn on Canned responses
Turn on Canned responses

Step 5: After setting up, remember to press the button Save changes (Save Changes) at the end to save the customizations you just set.

Scroll to the bottom of the page and click Save changes
Scroll to the bottom of the page and click Save changes

2. Create a Canned Response (Alternate Signature)

Step 1: Press Compose mail to write a new email. This is where it will be created Prepared answersyou will not send this message.

Tap Compose to create a Canned Response
Tap Compose to create a Canned Response

Step 2: Leave the field blank Next, Topic and go straight to the email composing area.

Step 3: Compose the signature you want to use.

Create the Gmail signature you want to use here
Create the Gmail signature you want to use here

You can refer to the Instructions for creating a professional Gmail signature here, the only difference is that we will not create the signature content in Settings but compose it directly in the new mail creation area as the instructions are doing.

Step 4: At the bottom of the editor window, click the icon to open the menu Other options and choose Prepared answers.

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Open the More options menu on the email compose window and select Canned responses
Open the More options menu on the email compose window and select Canned responses

Step 5: In the menu that appears, click select Save a draft as a template > Save as new template.

Select Save draft as template > Save as new template” width=”639″ height=”296″ class=”lazy” data-src=”https://st.quantrimang.com/photos/image/2019/09/07/tao-nhieu-chu-ky-gmail-6.png”/><figcaption>Select Save draft as template > Save as new template</figcaption></figure>
<p><strong>Step 6:</strong> Enter an appropriate name for this signature, for example: <em>Signature 1, Signature 2, Work signature, Friends signature…</em></p>
<figure><img loading=
Enter a memorable name for the signature you want to create

Step 7: Press Save (Save) to save the signature as a canned answer.

3. Use Canned Responses (Alternate Signature) in new messages

Step 1: Press Compose mail to write a new message.

Tap Compose to create a Canned Response
Tap Compose to create a Canned Response

Step 2: Fill in the fields Next, Topic and compose the content of the email you want to send, enter a few lines to create space with the pre-written answer, which is also the alternate signature.

Compose the email you want to use the signature for
Compose the email you want to use the signature for

Step 3: Click on the icon to open the menu Other options and choose Prepared answers.

Open the More options menu on the email compose window and select Canned responses
Open the More options menu on the email compose window and select Canned responses

Step 4: In the menu that appears, click to select the replacement signature you want to insert and it will be added to the position where you place the mouse cursor.

Select a prepared signature in the Prepared response section
Select a prepared signature in the Prepared response section
The returned results apply the canned answer trick
The returned results apply the canned answer trick

Through this extremely cool tip, you will see that sometimes a feature or an application can be used for a completely different purpose than the main function it serves. It is not an exaggeration to assert that this is a perfect “trick” for creating your own “signature collection”. What are you waiting for? Why don't you try it?

3. How to switch between Gmail signatures

Once you've created all the Gmail signatures you need, you can easily switch between email signatures every time you compose a new message.

Start by composing a new message in Gmail. Before sending the message, click Signature (pen icon) at the bottom of the screen.

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Select signature
Select signature

Choose from multiple signatures you've created. The one you choose will appear in the email. If you change to a signature other than your default signature, Gmail will replace the signature line with the line you selected.

Menu selects multiple Gmail signatures
Menu selects multiple Gmail signatures

Once you have all the email content ready and selected the Gmail signature you want to use, tap Send.

4. How to change the default Gmail signature

After creating multiple Gmail signatures, you may find that you use one of them more often than the others. In that case, you'll want to make this preferred signature the default so it's included in all new messages you compose without needing to take any further action.

Start by going to Settings > View all settings. From tab Sharedscroll down to section Signaturejust like you did when creating the signature.

Find the subsection with the title Default signature. This is where you will choose the best option for your preferred signature.

Default signature in Gmail
Default signature in Gmail

Use the drop-down boxes to select the signature you want. You have the option to select an item within For new emails, use and When replying/forwarding. These 2 options may be the same or different.

When you're happy with your selection, scroll to the bottom and tap Save changes.

Save changes
Save changes

Video tutorial on creating multiple signatures in Gmail

Wish you success!

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