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How to use a backup email address to keep your online accounts safe

There's a simple tool everyone should use to protect their online accounts: a backup email address. While often overlooked, backup email accounts are an easy way to streamline recovery, protect against data breaches, and help organize your digital life.

What is a backup email address?

Essentially, a backup email address is a secondary account linked to your primary email for a little extra security. It is often used to recover passwords, receive verification codes, notify about unusual account activity, or as a place to send emails that you don't necessarily want to go to your main account.

Unlike primary email, which handles daily and important communications, backup email is more limited in its vulnerability to attack. This makes email less likely to be hacked, and its sole purpose is to act as a safety net for online accounts. Think of it as an extra layer of protection between your online presence and those who want to steal your identity or access your information.

Benefits of a backup email address

Besides just having a backup email in case something goes wrong, here are some other reasons why you need a backup email address:

  • Better security: Having a backup email helps ensure that even if your main account is compromised, you still have a way to regain control. It serves as a secondary line of defense against hackers and other threats, keeping your sensitive information safe.
  • Recover your account effectively: Have you ever been unable to access your main account because you forgot your password too many times? Password reset links, account verification codes, and recovery options are all easier when linked to a backup email.
  • Separation of responsibilities: A backup email helps you keep sensitive account-related communications separate from your regular inbox. In this way, I help reduce the clutter of promotional or regular messages, making it easier to find and resolve important updates.
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Now that you know why you should have a backup email address, we can look at how to use it practically.

How to use a backup email address

Step 1: Create a secure backup email ID

The first step in setting up backup email is to choose a trustworthy provider with strong security features like encryption and two-factor authentication (2FA). For example, chose Mailfence instead of Protonmail. For added security, create a unique email address that is not related to your name or easy to guess, which further increases security.

Of course, you should also give this secondary email account a strong and unique password.

Step 2: Link to main accounts

Connect your backup email to all major online accounts, including banking, shopping and social media platforms. Most services make this part easy for you during setup or in your account settings in recovery options. You'll have to confirm that the second email account belongs to you using a verification method, but it's a simple process.

Step 3: Update and maintain regularly

To make sure your email remains secure, you should regularly check your backup email account to see if you still have access and review any notifications. Updating passwords every 6 months is another thing to add to your routine to further enhance security.

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